Protection International (PI) is recruiting a Finance Officer in Brussels.

Terms of Reference available in English

Start date: September 2019


Purpose of the position:

Under the supervision of the Head of Finance and Administration and with the assistance of the PI Units staff, the Finance Officer maintains an effective and accurate financial reporting system for all PI activities. This includes support to budget development, ensuring that all expenditures are in conformity with the relevant donor guidelines and that the financial reporting and the relevant audit reports are delivered on time and to the highest professional standards.

Together with Finance and Program Coordinator Units, the Finance Officer ensures the development and implementation of expenditure plans and ensures that programmes are implemented within agreed and approved budgets through undertaking regular budget monitoring of expenditure against budget.

The Finance Officer supports and/or coordinates audits of the projects and ensures that continuous monitoring and risk mitigation measures are in place.

 

Main tasks

  • Coordinate the financial aspects of the multi-state, multi-year, multi-partner program in line with donors’ requirements and the grant contract.
  • Monitor budget burn rates and cash-flow projections.
  • Ensure that financial management systems and records are effective and robust.
  • Consolidate cash flows, reporting templates, financial plans and amendments throughout the project life.
  • Prepare project forecasts and recommend appropriate actions on any significant variances; prepare budget amendments where necessary and in time according to contractual obligations.
  • Maintain an adequate filing system for all financial and accounting deliverables to ensure easy access during internal/external audit.
  • Prepare the financial accounts for external audit and coordinate audit activities.
  • Follow up on the timely implementation of the recommendations provided during the audits to remedy significant variances.
  • Design and implement policies and procedures in compliance with Donor’s regulations, ensuring coherence among partners, effective internal controls and minimizing risks.
  • Provide to the Head of Finance and Head of Programme Coordination units financial projections and analysis on a bi-monthly basis.
  • Coordinate project start-up and close-out activities.
  • Control of the bank & payment transactions.
  • Monitoring financial obligations of the office, payment of invoices, contracts and insurance.
  • Verification of proofs of expenses (in support of the Cost control officer and Fundraisers) according to donor rules and Belgian legislation on accounting.
  • Monitoring of legal and financial obligations of PI as a non-profit association (AISBL ), tax declaration, renewal status of statutes ( general assembly).
  • Staff administration: under Belgian law and of expatriates under national laws (in cooperation with a social secretariat and field offices of PI).
  • Pro-active communication with the global team and with field offices (including team meetings).
  • Monitoring the PI group insurance for Expatriates and missions of staff in global team or field offices, when going abroad.
  • Assist in for reservation of flights, visa, and other administrative matters of travels.

 

Experience/knowledge:

  • Master’s Degree in Finance or Accounting or professional accounting qualification, five years equivalent professional experience.
  • Minimum of five years of experience in a finance/reporting role of EU funded projects,preferably with an international NGO.Experience in a finance/reporting role with projects funded by Foundations and/or public institutions (Ministry of Foreign Affairs, Embassies) would be an asset.
  • Demonstrated experience in developing and managing large budgets, with preference for previous experience working in a consortium or a network.
  • Excellent knowledge of accounting and financial analysis. 
  • Experience in managing expenditure verifications and external audits.
  • Strong coordination/negotiation skills specifically with the ability to effectively coordinate among partner organisations.
  • Share the core values of Protection International.

 

Skills:

  • Excellent language skills in English (verbal, reading, writing) + good in Spanish (verbal, reading, writing). Knowledge of any other language (e.g. French) would be an asset.
  • Ability to manage accounting software. Knowledge of Wings is an asset.
  • Strong financial management skills.
  • Ability to work towards tight reporting deadlines.
  • Strong analytical, interpersonal, communication and organisation skills.

The Finance Officer will be based in PI Global Team in Brussels and would have the necessary permit to work in the EU.

Protection International values diversity and is an equal opportunity employer.

 

The offer:

The successful candidate will be offered a contract under Belgian legislation, part-time (30 hours/week) and will be expected to start work in September 2019. The initial contract will be for one year.

 

How to apply:

Applications comprising a CV with at least two references and a cover letter should be sent by email

to recruitment [at] protectioninternational.org (recruitment(at)protectioninternational.org) before 18 August 2019. The position might be filled before the deadline, early applications are encouraged.

Please make mention of ‘Finance Officer’ in the subject line. Please also include your name in the file name of your application documents, e.g. Paula_Fernandez_CV.doc & Paula_Fernandez_CoverLetter.doc.

Do not attach any certificates or references letters at this stage of the recruitment process.  Only short-listed candidates will be contacted.