Consultancy – Call for Applications

Consultancy: Consultancy firms to support the Finance and Admin (F&A) Unit

Location: Brussels, Belgium

Duration: 6 months

Starting date: ASAP

Direct Report: GT Accountant and HR Officer

Technical Liaisons: Directora Administrativa Regional MESO, Contable in Meso and  Oficial de Finanzas in Columbia

 

About Protection International (PI)

Protection International (PI) is an International NGO that contributes to the improvement of the protection of human rights defenders (HRDs) throughout the world. PI provides tools to develop HRDs’ capacities to manage their own security as their struggle against impunity and work in favour of human rights and democracy in their respective countries or regions. PI seeks to contribute to a situation where HRDs are recognised as legitimate actors for social change and to an environment where they can exercise their right to defend universally accepted human rights.

Protection International has its global office in Brussels, but primarily works where protection of HRDs is needed. PI has long-term presence in several countries of Africa, Asia and Latin America. Under its Global Strategy 2019-2023, PI is gradually transforming into a network of Hubs, establishing regional offices that work in a flexible manner across several countries.

 

Rationale

Due to internal capacities, urgent deliverables and work-load, PI is seeking external consultancy firms to support the Finance and Admin (F&A) Unit, in particular the finance team, to follow up on financial transactions, in preparing project reports and in providing financial analysis to the F&A for submission to the Executive Director and to the Management Team.

For this purpose, PI is open to accountancy consultancy firms and/or financial management firms based in Belgium to apply.

 

Scope and Objective

The objective of the assignment is to assist PI to ensure full support in accounting and reporting mainly related to the Latin American region covering four (4) different projects.

Where needed in the coming period between tasks for the Latin American region, the assignment will be tapped into to assist the F&A in areas of work where collection, verification, financial reporting, and accounting is needed.

 

Approach

  1. Collection and verification
  • In coordination with PI finance officers in the MESO America regional hub and in the Colombia office, collect expenditure supporting documents;
  • Verify, match and reconcile bank payments with the regional hub and the country office reports;
  • Organise, encode, store, and archive data in particular:
    • Ensure the financial reports are correspondence to the analytics accountancy in PI accounting system (Wings);
    • Encode the related financial transactions on PI accounting system (Wings); and

Store and archiving the related reports, documents and data in PI digital platform (NextCloud).

  1. Financial reporting on grants and audit preparation:
  • As a matter of priority, prepare timely financial reports according to the European Commission’s financial reporting and audit guidelines;
  • Prepare timely financial reports to other donors according to their requirements;
  • Prepare financial reports for project audits in 2023; and
  • Ensure organized and stored input for the overall PI institutional audit in 2023.
  1. Budget analysis and other related tasks arising in this assignment:
  • Perform budget deviation analysis and budget update;
  • Support the Finance team with any issue related to the concerned projects; and
  • Provide analysis and advice on the challenges, gaps, and potential areas for improvement in financial management and financial control.

 

Deliverables and ways of working

  • Accurate financial reports, according to the EU guidelines and donors requirements.
  • Provide the auditor with accurate financial report with its supporting documents for the project auditing.
  • Accurate financial records and archiving.
  • Provide weekly work progress reports to the Line Manager, and the Management Team.
  • Weekly meeting with the line manager GT Accountant and HR Officer and when appropriate with the whole Finance team.

 

Requirements

Experience

  • Minimum 10 years of Experience in accounting (for companies)
  • Proven experience working with international not-for-profit/non-government organizations (NGOs) with medium range income/budgets based in Belgium
  • Experience and understanding of Aisbl related laws, in particular on reporting obligations
  • Managed and prepared multiple financial reports and budgeting with various core grants and project grants
  • Consolidated information from various multi-layered/level core grants and project grants and delivered a global financial report
  • Knowledge of and application of EU financial guidelines and audit rules

Knowledge & Skills

  • Expertise in accounting systems.
  • Experience and knowledge of the use of the Wings accounting system
  • Demonstrated capacity to orally communicate clearly and effectively to a wide range of – expert and non-expert audiences

Languages

  • Good command of French

Other requirements

  • The firms should be legally based and operating in Belgium

 

Location and Timetable

Based in Brussels (Belgium) for a duration of six (6) months.

 

What we offer

  • Payment of services based on signed agreement.

 

Application process

If you meet the above requirements and are interested in applying for this consultancy, please:

  • Send your CV (without your picture) and budget proposal by 28 November 2022 to procurement [at] protectioninternational.org mentioning ‘’Consultancy for F&A Unit” in the subject line.
  • Include your name in the file name of your application documents, e.g.Accountant_Consultancy Belgium_CV.doc.

Applications will be reviewed on a rolling basis and the procurement process will remain open until a qualified firm is selected. We thank all firms for their interest and we will aim to send feedback as much as we can, however, with the high volume of responses and our internal capacities, we may only be able to contact short-listed firms.

Protection International is an equal opportunity employer. The organization shall not discriminate and will proactively apply affirmative action principles against discrimination in advertisements for employment, recruitment and other conditions of employment, preventing discrimination against any job applicant or employee on the basis of race, colour, gender, national origin, age, religion, creed, differently abled, sexual orientation, gender identity or expression.

Adhering to Protection International means to comply with our Code of Conduct & Ethics, Anti-Corruption Policy, Security Policy, Conflict of Interest Policy, Policy for Protection from Harassment, Abuse, Exploitation & Discrimination.

PI promotes gender equality, diversity and inclusion

Further information about Protection International is available on www.protectioninternational.org