Protection International (PI) is recruiting a new Head of Finance & Administration based in its Head Office in Brussels, Belgium (full-time position, 38 hours/week).

PI is an international non-profit organization under Belgium law (aisbl), providing protection strategies and tools for security management to human rights defenders. Since 2004, we have been working with local partners in over fifty countries across the globe.

PI tailors its approach to local context and profile. It currently works in Asia, Africa, Europe and Latin America, with presences in Thailand, Indonesia, Kenya, DR Congo, Colombia, Guatemala, and Belgium (head-office).

The role

The Head of the Finances & Administration reports to PI’s Executive Director and is part of PI’s Management Team. S/he will lead the on-going restructuring of PI’s internal financial management systems and procedures.

The Head of Financial Management & Administration Unit is responsible for the financial oversight of all operations, while supporting PI’s Management Team and field offices in their budgetary planning. Together with the team, the Head of Unit is also responsible for the overall administration of the organisation and the collection and preparation of the annual accounts.

His/her main tasks are as follows:

Management

•         Spearhead innovation and develop financial management mechanisms to minimise financial risks and align overall financial performance;

•         Participate in PI’s Management Team contributing with a financial perspective to the organisation’s strategic plan and decision-making processes;

•         Produce accurate financial reports to Management and Board for specific deadlines;

•         Signing authority as one of the legal representatives of the organisation;

•         Supervise staff and implementation of the Unit’s work plan.

Finance

•         Manage the aisbl financial accounting, monitoring and reporting systems;

•         Oversee budgeting process in relation to PI’s global budget and project-related budgets;

•         Monitor cash flow, predicting future trends;

•         Maintain external relationships with appropriate contacts, e.g. auditors, solicitors, bank managers and statutory organisations such as the Chamber of Commerce, BNB, relevant Ministries;

•         Contribute to the preparation of donor reports (financial statements);

•         Manage bank accounts, payments and treasury.

Administration

•         Ensure compliance of PI as a Belgian aisbl (international non-profit organisation) and provide strategic advice to this respect;

•         Oversee compliance with legal and administrative requirements for PI’s presence outside Belgium  (and local entities);

•         Staff administration, including global human resources, in collaboration with PI’s country representatives;

•         Overseeing logistics and other administrative tasks carried out by the Unit.

The offer

One-year, renewable employment contract, governed by Belgian law. Competitive benefits and gross annual salary of 56.100 Eur depending on previous relevant professional experience.

The position is based in Brussels (38 hrs/week with the possibility of flexible working hours arrangement). Desired start date: ASAP

Required  Qualifications

•         University or High School degree in accountancy and finance, business/management, economics or related studies.

•         Minimum seven years of relevant work experience, including at least five years in finance management, preferably with a Belgian non-governmental organisation and international donors.

•         Motivation and exposure to human rights issues is an asset.

•         Candidates need to qualify for a work-permit in Belgium.

Required Skills and Knowledge

•         Financial and accountancy proficiency within the Belgian non-profit sector;

  • Excellent knowledge of Belgian non-profit accounting, analytical accounting and budget accounting.
  • Experience with digital accounting systems (digital documents, import/export of data). Quick learner of new softwares.

•         Excellent communication skills, in English and French. Being able to communicate effectively in Spanish or Dutch is a strong asset;

•         Attention to details and an investigative nature;

•         Strong time-management skills and ability to prioritise;

•         Ability to work as part of a multicultural team and to build strong working relationships;

•         Capacity to build consensus, lead and motivate others;

•         Sound decision-making in line with functions;

•         Ability to work under pressure and against deadlines;

•         Ability to travel overseas;

•         IT security management skills are an asset.

Application process

PI promotes gender equality and strongly encourages women to apply for this position.

Please send your resume, contact details of 3 references and a motivation letter to recruitment@protectioninternational.org , making mention of ‘Head of Financial Management & Administration’ in the subject line. Please include your name in the file name of your application documents, e.g. Laura_Smith_CV.doc.

Do not attach any certificate or reference at this stage of the recruitment process.

Only short-listed candidates will be contacted. Interviews with candidates will take place upon short notice, as PI would like to fill in the position ideally from 1 March 2018 onwards.

Further information about the activities of Protection International can be obtained from www.protectioninternational.org  or by contacting ChKlotz@protectioninternational.org .

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